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Is there a way to use AutoArchive to regularly move messages older than a relative time (e.g. 'one week', 'three months', etc.) to a specific folder?

Within Outlook I can apparently only use AutoArchive to move old emails to:

  1. A PST file
  2. The Archive folder

The problems with #1 are that I want my old e-mails to still be searchable, and my organization does not backup .pst files in OneDrive.

With #2 the issue is that it seems like AutoArchive will dump all of the e-mails into the root Archive folder. I have many subfolders in my Inbox and would like to have an identical folder structure in my Archive folder. Having them all dumped into a single Archive folder makes it harder to parse if I need to search a specific subject.

Basically what I want is to be able to select a folder and say "for any emails older than X, move them into subfolder Y within Archive" where Y can be different for each folder I choose to archive. Is this possible with AutoArchive, or would I need to rely on third party tools?

TripleD
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1 Answers1

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As I know, the features supported by automatic archiving are included in this article: AutoArchive settings explained. There seem to be no settings or options that can achieve your expectation. I also have tried to use manual archive, but only empty subfolders can be displayed and the messages of subfolders are displayed in the root Archive folder.

I noticed that you mentioned that it will work when you locate your own PST archive into your own onedrive. If possible, please take into account John's suggestion. If you really need this function, it is recommended that you could give feedback in Outlook client(File>Feedback>Suggest a Feature). Hope Microsoft will pay attention to this issue in the future.

Christy
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