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I know it's possible to have MS Word 2011 update all fields before printing a document but I would like to be able to update the fields whenever I feel the need to. Is there a keyboard short cut for this for MS Word 2011 on Mac OS X?

Andrea
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T. Junghans
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6 Answers6

19

I know this answer seems to be implied in the question, but I think it's the best answer and should be listed (the fact that other answers even are given implies that it is being overlooked).

[Command + P] followed by [Esc]

Advantages:

  1. This is faster than the select-all method (same number of commands, fewer keys)
  2. Fields in headers and footers are also updated (not accomplished by select-all method)

So in conclusion: no, there's no specific single shortcut to update all fields, and the alternatives are not superior to [Command + P] [Esc].

Justin Smith
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15

You can update all fields in a document by:

  1. selecting all of the content (Cmd+A) and then
  2. pressing F9.

This will update all fields at once on Word for Mac 2011-2016.

G-Man Says 'Reinstate Monica'
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Adam
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11

Using F9 didn't work for me, running MS Word 2011 on a Macbook Pro with 10.8.4.

An alternative solution I found is to select all the text using command-A and then press command-shift-option-U. You can find that keyboard shortcut by control-clicking on the field and looking for "update field" in the menu.

Beckett Sterner
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2

MS Word for Mac 2011

Command+A (select all fields in document)

Option+Command+Shift+U (to update all fields highlighted)

G-Man Says 'Reinstate Monica'
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Dave
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1

In Mac Word 2011, OS X Yosemite, the cmd-P, Esc did not update the cross-references in the footnotes.

To do both main body and footnote, I first placed my cursor in main-body, select All (cmd-A), update fields (Opt+Cmd+Shift+U), click OK when notified this can't be undone.

Then, I placed my cursor in any footnote area, repeated the select-All and update fields process.

Now my cross references are updated in both the main body and the footnotes.

Karu
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henryaz
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0

There is a button in Step 2 of the Mail Merge Manager that looks like an envelope with arrows pointing right and down. Its description says "Fill in the items to complete your document."

While madly clicking because I was angry that there was no Update All Fields button, I discovered that this button does the same thing as Update All Fields. My problem is that I forget that every time I have to use the software, which in my case is only a few times per year.

I'll keep my Microsoft opinions to myself. :)

Debbie
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