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As part of my job, I often send internal messages to large distribution groups. I do not require the flood of out of office messages that comes back, but still need to allow actual humans to reply to me.

With Outlook 2010, is there any way to turn off receiving out of office messages back on a per-email basis?

There was a simple checkbox for this in Lotus Notes mail which I miss badly.

SAJ14SAJ
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4 Answers4

15

An Auto-Reply filter is probably the best way to go about doing this:

Create a new rule with the following conditions:

select Conditions: "which is an automatic reply"

select Actions: "Move it to the specified folder" or "delete it"

I would recommend you use the "Move it to the specified folder" option instead of delete though. This rule will be active all the time and you don't necessarily want all your regular out of office messages (at other time periods) to get auto-deleted. By filtering to a folder, you can then picka nd choose what you do with the messages from then on.

Fazer87
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5

I would either:

  • Use a filter as described in other answers but with an additional a rule on the words contained in the "subject" line: those I use in my announcement. (E.g. "subject contains 'internal announcement'")
  • Or, use a "do-not-reply" address when sending the e-mail and add a link "if you need to answer this e-mail, please <A HREF="mailto:me@work.com">click here</A>"
Joce
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4

You can filter those emails to detect the out of office reply and send them to out of office folder which you can hit delete to easily.

EDIT

Open Outlook's Rules Wizard and create a rule using Apply this rule after the message arrives.

On the Conditions page, choose "which is an automatic reply" and select Delete the message as the action.

Dave
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Andrew Crawford
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2

Very late reply, but there is a MIME header that is supposed to control this, X-Auto-Response-Suppress:, so if your workplace's version(s) of Exchange/Outlook obeys it, then all you have to do is figure out how to add your header to the message.

Here's what looks like a working option for adding arbitrary headers to your emails: https://stackoverflow.com/questions/7803977/how-do-i-specify-x-headers-for-outgoing-emails-in-microsoft-outlook-2010

Community
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M Conrad
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